Two routes
Choose how to manage your associate pay
Every practice or group handles their associate pay differently. Some want the entire monthly process taken care of by their accountant. Others want to handle it internally but need an easier way to do it.
With our managed services on purpose-built AI software, you can choose the approach that suits your practice.
Let Samera manage your associate pay
Our team can manage the calculations, reconciliations, deductions and pay schedules each month, giving you a consistent process without relying on your own team to rebuild it manually.
This service is available as an optional add-on to our accountancy packages for dental practice owners and groups.
Your fee depends on the number of associates, practice locations and complexity of your pay arrangements. We agree the scope and price with you before we start.
Best for: practices and groups that want associate pay handled as part of an ongoing managed service by an expert.
Manage it yourself with Clever Pay
If you want to keep associate pay within your own team, our Clever Pay software gives you a purpose-built system for managing the process without relying on spreadsheets.
Clever Pay helps bring together the relevant practice and financial data, apply your configured pay rules, review deductions and payouts, and produce clear associate statements.
- £100 + VAT per month, per location
- Samera accounting clients pay £75 + VAT per month, per location.
Best for: practices that want to retain control of the monthly process while reducing manual work.
Find out more about Clever Pay
Managed by Samera
What our managed service includes
Our managed pay service is designed for practices that want the monthly process handled by a dental accountancy team rather than managed internally.
Each month, we take the relevant practice and financial information, apply the agreed pay arrangements for each associate, check the calculation and produce a clear pay schedule for the practice.
The service can include:
- Gathering and reconciling the information needed for each pay run
- Calculating private and NHS associate pay
- NHS and UDA calculations, including agreed adjustments and shortfalls
- Applying agreed percentage splits and deductions
- Allocating lab fees and other associate-specific costs
- Accounting for adjustments and other agreed pay items
- Checking the figures before the pay run is finalised
- Producing clear pay schedules and breakdowns
- Maintaining a consistent process across associates and, where relevant, multiple practice locations
- Helping investigate queries or discrepancies in the calculation
The aim is to give the practice a repeatable monthly process with a clear record of how each associate’s pay has been calculated.
How our managed associate pay service works each month
Once your practice is set up, the process follows the same structure each month.
1. We gather the relevant information
We collect the practice and financial information needed for the pay period, including the relevant income data, lab costs, deductions and any NHS information where applicable.
2. We apply each associate’s agreed pay terms
We calculate each associate separately using the percentage splits, deductions, adjustments and other terms agreed with that associate.
3. We reconcile and review the calculation
Our team checks the underlying figures, investigates anything that looks unusual and makes sure the calculation can be traced back to the relevant source information.
4. We prepare the associate pay schedules
You receive a clear breakdown showing how each associate’s pay has been calculated, including the relevant income figure, percentage split, deductions, adjustments and final amount due.
If you or an associate later queries a figure, our team can trace the calculation back to the underlying information and investigate it.
Built for dental practices
Associate pay across any practice setup
Associate pay becomes more complex when practices have different types of income, multiple associates or more than one location. Our process is built around the arrangements you actually have in place.
Private practices
We calculate associate pay using the agreed income basis, percentage splits, lab fees, materials and other agreed deductions for each associate.
NHS and mixed practices
Where NHS activity forms part of the calculation, we can account for UDA arrangements, NHS adjustments and private income alongside one another according to the associate agreement.
Multi-site dental groups
Each associate and location can be handled separately while following a consistent process across the group, making the final figures easier to review and reconcile.
Different associate arrangements
Associates do not all need to be on the same terms. We can manage different percentage splits, deductions and pay structures within the same practice.
Why Samera
Handled by people who understand dental practices
Processing associate pay takes a team who understands accounts, running dental practices and the individual agreements practice owners have with their associates. We do all 3 every single day.
Not only have we worked with dental practices and their owners for 25 years, we also own and run our own dental group. We have first-hand experience of handling pay both for our clients and for the associates we employ.
We know exactly how quickly it becomes difficult to manage as practices add associates, introduce NHS and private income streams or grow across multiple locations.
When you use our managed associate pay service, you are not outsourcing a spreadsheet. You have a dental accountancy team responsible for running a consistent monthly process, reviewing the figures and helping you understand or investigate anything that does not look right.
- Dental-specialist accountancy team
- Experience with single practices and multi-site groups
- NHS, private and mixed associate arrangements
- A process designed around dental practice data and pay structures
Meet the team
Who you will work with
Whether you want to manage associate pay yourself with Clever Practice or you want us to do it for you, our team can help.
Director of Operations – Accountancy and Tax
Supports the accounting, reporting, tax and financial management side of growing practices and groups.
- Managed associate pay for dental practices and groups
- Accounts and tax support for dental practice owners
- Financial processes and reporting for growing dental businesses
Business Development Executive
Praju helps dental practices and groups use Clever Practice, AI and automation to reduce manual work, improve financial visibility and make day-to-day operations easier to manage.
- Clever Practice walkthroughs and product demos
- Associate pay automation with Clever Pay
- Free trials and getting started with Clever Practice
If you’d prefer to send a message rather than book a call:
- Email: info@samera.co.uk
- Phone: (+44) 20 7100 8788
- WhatsApp: Message us on WhatsApp
Client reviews
What clients say about working with Samera
Samera have been my accountant for 7 years and have continued to provide me with accurate accounts and timely submissions. Their digital workflow eases the management of receipts and filing. I have found them to be supportive and knowledgeable particularly during the recent crisis.
Patrick Abbott – 5 Stars
Arun, Natasha and all the team at Samera have provided outstanding service to me over a number of years – they are experts and are friendly and easy to deal with – would thoroughly recommend.
Peter Grimes – 5 Stars
Huge thanks to Natasha, Aditi, Arun, Karyn, and the entire Samera team for their outstanding support and guidance. Their professionalism, responsiveness, and deep expertise is a great support for our business. I truly felt supported every step of the way. Highly recommended!
Rajvansh Juneja – 5 Stars
Arun Mehra and his friendly team have both helped and advised me in all matters of accountancy, raising finance, payroll, furlough support and general business advice. The whole team’s collective vast experience and knowledge in all business matters and dentistry is invaluable when you are running any type or size of business.
Antimos Ouzounoglou- 5 Stars
Common questions
Questions about associate pay
How is dental associate pay calculated?
The calculation depends on the terms agreed with each associate. It may take into account the relevant income figure, percentage split, lab fees, materials, NHS adjustments and other agreed deductions.
Can you manage both NHS and private associate pay?
Yes. We can manage private, NHS and mixed associate arrangements, provided the relevant pay terms and supporting information are available.
Can different associates have different percentage splits?
Yes. Each associate can be calculated according to their own agreed terms, including different percentage splits, deductions and payment structures.
Do you manage lab fees and other deductions?
Yes. Where deductions form part of the associate agreement, we can include items such as lab fees, materials and other agreed adjustments within the monthly calculation.
Can you manage associate pay across multiple practice locations?
Yes. We can manage associate pay across multiple locations while keeping the calculations and reporting consistent across the group.
Is managed associate pay included in Samera’s accountancy packages?
No. Managed associate pay is an optional add-on to our accountancy packages for dental practice owners and groups.
What is the difference between Samera Managed Associate Pay and Clever Pay?
With Samera Managed Associate Pay, our team handles the monthly associate pay process for you. With Clever Pay, your own team manages associate pay using purpose-built software that reduces reliance on spreadsheets and manual calculations. The choice comes down to whether you want to outsource the process or keep it in-house.
Related services
More support for your dental practice
Dental Practice Accountants
Ongoing bookkeeping, accounts, Corporation Tax and management reporting from accountants who specialise in dental practices.
Dental Group Accountants
Specialist accounting, tax and financial reporting for multi-site dental groups.
Payroll and Pensions
Staff payroll, PAYE and workplace pension administration for dental practices.
Clever Practice
Automate pay, reduce repetitive finance admin and bring your practice and financial data together for clearer day-to-day visibility.
Related articles
Read our guides to accounts and pay for dental practices
How to Calculate Dental Associate Pay
A practical guide to associate pay calculations, including percentage splits, deductions, NHS and private examples, and the monthly process.
The First Samera AI Release: Unlocking Automated Associate Pay Calculation
See how associate pay automation can reduce spreadsheet work, improve consistency and make monthly calculations easier to manage.
Payroll for Dental Practices: Complete Guide
Understand how dental payroll works, including PAYE, pensions, staff pay and the key responsibilities practice owners need to manage.
Dental Accounting and Tax: A Complete Guide
A broader guide to the accounts, tax, bookkeeping and financial reporting dental practice owners need to stay on top of.
Ready to simplify associate pay?
Whether you want Samera to manage the monthly process for you or prefer to keep it in-house with Clever Pay, we can help you choose the right approach for your practice.