Payroll and Pensions

We can process the payroll and pensions for your staff.

As a firm of specialist accountants for dental practices, we are experts at processing the payroll and pensions for practice owners and their employees. 

When you go digital and automate your finances, you save time, money and effort, whilst also keeping your important documents and information safe, secure and updated in real-time. 

Mountains of paperwork, sending endless forms back and forth, chasing each other down for invoices or statements, those are things of the past. Now is the time for automating your financial processes in your business. It’s not just timely, it’s essential. 

You can find out more about cloud accounting here.

At Samera we use BrightPay payroll software which is an efficient, technologically advanced payroll software.

Our payroll services allow for a seamless solution for all your payroll issues, no matter where in the world our staff or your staff is located. The BrightPay software our trained professionals use allows both you and our payroll experts to access the highly secure data and allows access to employer files for all individuals who need it. 

You can find out more about how Samera make accounts easier.

Your payroll security

All our payroll data is automatically backed up online every fifteen minutes, as well as every time an employer file is closed to ensure that no data is ever lost.

Samera ensures that any updates will be reviewed and checked before it is automatically updated. All users will automatically check to see any updated versions of the file. This ensures that if you, or anyone on your team, has made any changes, our team will be able to see, review and download the latest version you have edited and review it for you. 

You can read more about cybersecurity for dentists here.

You have the control

We give our clients access to their own online employer portal. This service allows us to ensure the smoothest payroll process for you, while also allowing you to oversee everything that is happening on our end. This also allows you to easily give us all the information straight from your side through our software. You don’t need to hound your accountants or need to be hounded for paperwork by your accountant!  Our software allows a seamless process for all parties from start to finish.

By using Samera’s expert services, we have equal online access to payroll data as well as you. We operate all of our clients’ accounts while each employer has their own online employer portal, which means that you can directly take care of any request yourself.

You can read more about accounts and tax for dentists here.

What you can do:

With Samera you are able to visit your online payroll portal data anytime, anywhere. All you need to do is log into your employer portal at any time, in any place. Log in from any smartphone, tablet device, laptop or computer. After this you are able to:

  • View all your employees current and past payslips
  • View employee documents
  • View real-time reports (employee reports e.g. Pension information, contact details, salary details)

Our system ensures that we are able to do our job for you as seamlessly as possible, while you can access any information you need easily and securely. We believe this process does not need to be a lengthy or tiresome process, for us or any of our clients. Having quick and easy access to these functions not only relieves stress but also saves a lot of time retrieving, asking and forwarding the necessary information between parties.

You can find out more about automating your finances here.

Client payroll entry

With Samera you are able to send a ‘Payroll Entry Request’ where you will be asked to confirm employees’ payments for that pay period. If needed, we can quickly and easily enter details of any changes for that pay period, such as new starter details or adding bonus pay for an employee.

With various employees on your payroll, most of whom are bound to work variable hours, you have the option to upload their specific timesheets to your secure online portal. This ensures that we get the correct information directly from you. This function also serves as a great reminder to easily update payroll information that might have otherwise been forgotten.

The measures we have put in place works efficiently for both parties. It is a direct method of sending, receiving, and storing payroll data leaving those endless back and forth emails to finalise payroll redundant. It is important to note that once we have reviewed the information you have submitted, it is automatically stored on the payroll software, therefore reducing the risk of any errors being made.

Click here to watch our webinar on how to navigate your dental practice’s financial function.

Evolving ways of working

Covid-19 has, undoubtedly, brought about many changes to the workplace. Of course, it is a lot easier to manage a team of people when they are all working similar hours in the same location; however, that is not always the default case anymore. While remote working has its advantages, it has also proven to bring about many challenges for employers and employees both, which is where Samera’s services come in. 

Businesses have to quickly learn and evolve their businesses to work with the new normal. This is why Samera has introduced BrightPay to all our clients in order to help clients manage staff while working from remote locations and different schedules. This is a great opportunity for you and your business. Our services work efficiently and in turn, help your business run as efficiently as possible without any time-consuming conversations, paperwork or mistakes happening along the way.

Click here to listen to our podcast episode on how to organise your practice’s finances.

Self service

An employee app that can also help you manage your employees as well as giving them access to an employer portal, employees can also be invited to their own employee portal that can help your employees with adjusting to remote and flexible working.

Through this app you can:

  • Share important documents. The app will monitor who has opened and read these documents.
  • Approve any personal detail changes of employees.
  • Approve or deny any annual leave requests (requested easily through the app as well).
  • You and your employees are able to access a real time company-wide calendar.

Any changes that are made to the payroll data through the app are automatically synchronised with BrightPay Connect as well as BightPay payroll. Any adjustments are able to be made easily by you or any employees and all functions can be performed from any device at any location, making remote working efficient as possible.

You can find more articles and webinars on dental accounting here in our Learning Centre.

Further Information

To find out more, check out our Learning Centre, full of articles and webinars covering accounts, tax and finances for dental practices.

For everything you need to know about accounts and tax for dentists, read our How to Guide: Accounts for Dentists Explained.