Call us: (+44)20 7100 8788

Back to learning centre

7 Survival Tips to the NHS Tendering Process

Last updated on , by Arun Mehra and Chris O'Shea

Share this article:

The NHS tendering process can often feel like something of a minefield. Use these 7 survival tips to make the process a little easier to navigate.

Is the tender financially viable for YOU?

Do a high-level costing; consider a number of patients you will see, the type of service you will provide, what’s the average number of UDA per patient, location needs and how far is it away from where you live, will it be associated/principal-led, research any recruitment issues and consider your mobilization plan.

Have a strategy and stick to it.

What’s your USP and what do you want to create for the community.
Agree your baseline EBITDA, UDA rate, profit generated and if the figures don’t work – reconsider your strategy, be realistic.

7 tips for nhs tendering process

Get your ducks in a row

Inform your accountant well in advance and prepare them for possible information required in a short timeframe. Speak to financial advisors regarding loan affordability as most tenders require proof of cash/funding. Consider the company structure, partnerships, subcontractors or consortiums. All new legal entities may require business plans, cash flow forecasts and balance sheets.

7 tips for nhs tendering process 2

Read the specification document

All your answers are in the document, go through each section and highlight main points and cross-reference with questions.

7 tips for nhs tendering process 3

Answer the question

Use bullet points initially for your first draft and refer back to the specification document to ensure you have answered the question. Look at the weighting for each point, don’t waste energies writing war and peace for a ½ point! Don’t waffle!

7 tips for nhs tendering process 4

Set realistic deadlines and adhere to them

Its imperative to manage your time effectively as you only have a short timeframe to complete your answers, create deadlines, milestones and use a project planner if necessary.

7 tips for nhs tendering process 6

Contact us to find out more

Don’t wait until last minute to submit the tender

Understand the portal and its workings, read all the clarification questions as most likely someone has already asked your question.

Be ready to submit at least 2 hours before submission, clearly label all attachments and don’t cross-refer as usually different people read different sections.

We would strongly suggest submitting 6-12 hours before, just in case portal crashes (sorry, it can happen) you can still amend after submission.

7 tips for nhs tendering process 6

Click here to read our article on Dentist and Dental Associate Expenses Guide

Happy tendering….Keep Calm and keep hydrated!

Speak to a member of the Samera team on how we can help you tendering process, we offer a tender review, bespoke full tendering service, we can also help you find new premises, financial funding and helping with business plans!

7 tips for nhs tendering process 7

More on the NHS tendering process

For further information on our NHS tendering process support please visit here

Learn more: Related Articles

How to save money, tax and time in your dental practice

In this webinar with the BDA, Arun talks about the different ways you can organise your finances to save time, money and tax for your dental business.

Learn more

Maximising your Dental Practice’s EBITDA

In this article, we will share practical tips for dental practice owners to increase their EBITDA.

Learn more

Money Saving Tips for Dentists

By following these tips, you can run a successful practice while keeping more money for yourself.

Learn more

How to make a successful NHS to Private transition

Whether you’re looking to make a gradual step to private dentistry or leave NHS dentistry for good, we cover the steps Patient Plan Direct take to support a practice in achieving such an objective and why offering a dental plan is a vital component.

Learn more

About the Author

Arun Mehra

Arun Mehra

With almost twenty years of commercial experience and knowledge in Dentistry, Arun’s expertise is valued by hundreds of businesses across the UK. His financial acumen and know-how, along with his hands-on commercial expertise have helped clients, large and small, new and established to achieve great things.

Arun is the founder of the Samera Group, starting the business with just one client sitting at his father’s dining table. Fifteen years on, Team Samera now service hundreds of Dental clients, run exciting events, help clients raise finance, and are very active in helping clients buy or sell Dental practices.

Dental Accounts & Tax Specialists

As dental practice owners ourselves, we know what makes a clinic tick. We have been working with dentists for over 20 years to help manage their accounts and tax.

Whether you’re a dental associate, run your own practice or own a dental group and are looking to save time, money and effort on your accounts and tax then we want to hear from you. Our digital platform takes the hassle and the paperwork out of accounts.

To find out more about how you can save time, money and effort on your accounts and tax when you automate your finances with Samera, book a free consultation with one of our accounting team today.

Dental Accounts & Tax: Further Information

Make sure you never miss any of our articles, webinars, videos or events by following us on Facebook, LinkedIn, YouTube and Instagram.

Share this article:

Arun Mehra

Arun is the founder of the Samera Group, starting the business with just one client sitting at his father’s dining table. Twenty years on, Team Samera now service hundreds of dental clients, run events and help clients start, buy, grow, finance and sell their practices.

Stay in
the Loop

Enter your email address for:
Newsletters • Events • Learning Centre Posts • Blog Posts

Phone Talk to an Expert